The Business Master (3rd Edition)

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EDITING CHAPTER 4 - EDITING EDIT COMMAND >Edit< Search Print Files Utilities Quit Edit file The Edit Command is used to edit any 3by5 file record. Press [E]. If two or more files are open, the program will list the files and ask you to enter the number of the file that you want to edit. The program will then display the following at the bottom of the screen: Edit Record: zzzzz Records in file xxxxxx: yyyy Where xxxxxx is the file name and yyy the number of records in the file. zzzzz is the number of the record to edit. The program defaults to the number of records in the file plus one. Pressing <Enter> will automatically add another record to the file. Otherwise type in the number of the record you want to edit and press <Enter>. 3by5 EDITOR 3by5's editor uses many of the same function keys as those used by WordPerfect. Features include: word wrap, insert and delete functions with automatic alignment of text, numerous cursor control commands and block copy/move/erase commands. It is not, however, a full word processor. When you first enter the editor, the cursor will be at column one of line one. At the bottom of the screen, the record number, line number and column number will be displayed on the left hand side of the 24th line. The position of the starting point of the current block of text will be displayed also. The editor allows you to enter up to 66 lines of text per record, regardless of the number of characters (bytes) per record. If you 41 3by5 enter more characters than the record will hold, the program will save only the number of bytes allocated per record. To determine the number of bytes per record, press <Ctrl><F1> and the number of bytes in the record will be displayed. Most editing commands are issued through the function keys. ENTERING TEXT To enter text in a new record or at the end of text in a record, just type the characters you want to enter. Words that extend beyond the right margin are automatically wrapped down to the next line. Pressing <Enter> indicates the end of a paragraph (or block of text) and is indicated by a solid, left-pointing triangle. Text will not wrap around an end of paragraph mark. You may type over text by moving the cursor with the cursor control keys to the appropriate position. Press <Ins> and the message "OVER" will appear on the bottom line of the screen. The program is now in overtype mode. Type the new text you want to enter. If an end of paragraph (solid, left-facing triangle) is encountered while over- typing, the program will switch to Insert Mode. DELETING TEXT A CHARACTER AT A TIME You may delete the character at the current cursor postion by pressing <Del>. Each time you press <Del>, a character is deleted. Text is automatically realigned as you delete characters. BACK SPACE Pressing the back space key deletes the character to the left of the cursor and moves the cursor to the left one space. After backspacing, any movement of the cursor by the arrow keys will realign the text. 42 EDITING MOVING THE CURSOR The four arrow keys (up, down, left and right arrows) move the cursor one character or line at a time. Additionally, the 3by5 editor allows you to move the cursor by using the following keys: Home - moves the cursor to the beginning of the current line. End - moves the cursor to the end of the current line. Pg Up - moves the cursor to the line 1 column 1 of the current record. Pg Dn - moves the cursor to the last column of the last line of text of the current record. <F9> or <Ctrl><Enter> - moves the cursor from one field to the start of the next field. 43 3by5 EDIT COMMANDS BLOCK COMMAND <Alt><F4> The Block Command is used to define the start of a block of text that will be Copied, Moved or Erased. The cursor position when <Alt><F4> are pressed defines the start of the block of text. The new origin of the block of text will be displayed at the bottom of the screen. You may then move the cursor with the arrow keys, or type text. The current block of text is defined as that text from the block origin to the current cursor position. This method of defining a block of text allows you to edit while defining the block of text. For example, when you enter a new record you can define the beginning of the second line as the start of a block of text. Then type several more lines of text, and then copy the block to another file (e.g. ad- dress file). BOLD <F6> (3by5 and 3by5 Plus) Press <F6> to designate the beginning of a section of text to be printed in bold. An o will appear on the screen, indicating the beginning of the section of text to be underlined. Type the text, and then press <F6> again. An o will appear to mark the end of the bold. Blocks of text may be marked in bold in a similar manner. The editor should be in insert mode. Position the cursor to the beginning of the block of text to be printed in bold and press <F6>. An o will be inserted. Then move the cursor to the end of the block of text and press <F6>. An o will be inserted, indicating the end of the bold print. To delete bold, remove the o before the start of the block and the o at the end of the block of text. COUNT COMMAND The Count Command displays the number of charcters in the current record at the bottom of the screen. Press any key to continue editing. 44 EDITING END COMMAND There are several ways to finish editing a record. If you press <Enter> while editing, the following menu will appear at the bottom of the screen: >End< Next Previous Abort End editing and save record END will save the record and return to the the "Edit record" prompt from which you can enter the number of another record to edit. NEXT will save the record and move to the next record. PREVIOUS will save the record and move to the previous record. ABORT will abort the editing of the record. No changes will be saved, and you will be returned to the "Edit record" prompt. Alternative methods of doing the above are: <F10> or <Ctrl><PgUp> will save the edited record and move to the next record in the file. <Ctrl><PgUp> will save the edited record and move to the previous record. FIELD COMMAND <F9> or <Ctrl><Enter> If the file you are editing has assigned fields, the Field Command will move the cusor from the field it is in to the start of the next field. If the file does not have assigned fields, the Field Command will insert an End of Field mark and an End of Paragraph mark. This will be displayed of the screen as: |<. This feature can be used to modify records without fields for transfer to files with fields. If a field has been defined by a 3by5 Definition File to be only one line long, then pressing <Enter> will move you to the next field. HELP <F1> While editing, you may obtain a list of function key commands by pressing <F1>. The function keys and their actions will be listed. Press <Esc> to return to editing. 45 3by5 MARGIN COMMAND <Shift F8> The margin command is used to set the margins of the record you are editing. The program will prompt you for the left and right margins. Enter the new values for the current record you are working with. The margins are changed only for the current record. The left margin for records with fields is always set to 10. MOVE TEXT COMMAND (Copy/Cut/Erase/Insert) <Ctrl><F4> After you have defined a block of text, you may copy it to a temporary buffer or erase it. Press <Ctrl><F4> to Copy, Move or Erase the text between the start of the block and the current cursor location to a temporary buffer. It does not matter whether the cursor is before or after the start block mark. The block of text is defined as the text between the start block mark and the cursor. The program will prompt you: 1 Copy Block 2 Cut Block 3 Erase 4 Insert 0 Type a number from one to four to perform one of the following: 1. COPY BLOCK: The copy block command copies the block of text into the temporary buffer where it stays until the buffer is filled with new text. This allows you to copy the text to multiple places: within the current record, to another record in the same file or to another file. 2. CUT BLOCK: The cut block command works the same way as the Copy Command, except the block of text is erased after it is copied to the temporary buffer. 3. ERASE BLOCK: The Erase Command erases the current block of text. NO COPY IS MADE BEFORE THE TEXT IS ERASED! Once you delete a block of text, you cannot restore the original text. The program will ask you to confirm the instruction to delete a block of text by prompting you: "Delete block? (Y/N)" Press <Y> to delete the text. 46 EDITING 4. INSERT BLOCK: The Insert Command allows you to insert the block of text in the temporary buffer at the current cursor postion. The block of text must have been previously defined by using the block Copy or Move commands. The Erase Command does not store any text in the temporary buffer. THE INSERT COMMAND CAN BE USED TO MOVE A BLOCK OF TEXT (SAVED IN THE TEMPORARY BUFFER WITH THE COPY OR MOVE COMMAND) FROM ONE RECORD TO ONE OR MORE OTHER RECORDS (WITHIN THE SAME FILE OR FROM ONE FILE TO ANOTHER). This allows you to create templates and insert them in each record you edit. PRINT COMMAND <Shift><F7> Press <Shift><F7> and the current record will be printed. UNDERLINE <F8> (3by5 and 3by5 Plus) Press <F8> to designate the beginning of a section of text to be under- lined. A u will appear on the screen, indicating the beginning of the section of text to be underlined. Type the text, and then press <F8> again. A u will appear to mark the end of the underline. Blocks of text may be underlined in the similar manner. The editor should be in insert mode. Position the cursor to the block of text to be underlined and press <F8>. A u will be inserted. Then move the cursor to the end of the block of text and press <F8>. A u will be inserted, indicating the end of the underline. To delete underline, remove the u and u. 47 3by5 48